Operations Specialist [1+ years of experience]
Job Code: A23-003
Location: Cyber Force HQ, Cairo, Egypt
Job Type: Full-time
At Cyber Force, we are seeking a versatile and proactive Operations Specialist to play a pivotal role in our organization’s back-office operations. This multifaceted position involves overseeing a broad spectrum of responsibilities, including purchasing, meeting coordination, event management, team integration, supplier relations, financial support, and other tasks crucial to our operational efficiency. If you are a detail-oriented professional with a knack for seamless coordination and a strong understanding of operational functions, we invite you to join our team.
- Purchasing: Spearhead our procurement processes, ensuring the timely acquisition of essential supplies, equipment, and materials. Establish and nurture vendor relationships while negotiating favorable terms. Maintain meticulous records of all purchases.
- Meeting and Event Coordination: Take charge of organizing and managing meetings, events, and travel arrangements for various teams within the organization. Ensure the seamless execution of all logistical aspects.
- Team Integration: Promote collaboration and integration among different departments and teams. Facilitate effective communication and information exchange to enhance overall operational efficiency.
- Supplier Relations: Cultivate strong relationships with our suppliers and partners. Monitor supplier performance, address issues, and identify opportunities for cost savings and process enhancements.
- Finance Support: Collaborate closely with the finance team to streamline the invoicing process for projects and maintain comprehensive financial records. Offer support in financial reporting and budget management as required.
- Documentation and Record-Keeping: Keep organized, up-to-date records related to back-office operations, purchases, meetings, and events. Ensure easy accessibility and retrieval of all documentation.
- Process Improvement: Identify areas within back-office operations that can be improved for increased efficiency and productivity. Implement and manage solutions to enhance overall operations.
- Ad Hoc Support: Provide assistance to various teams and departments as necessary, addressing miscellaneous tasks that contribute to the organization’s success.
- Proven experience in back-office operations or a similar role, with a minimum of 1 year of experience.
- Outstanding organizational and multitasking skills, with exceptional attention to detail. Strong communication abilities and the capability to collaborate with cross-functional teams.
- Proficiency in office productivity software such as Microsoft Office or Google Workspace.
- Strong problem-solving skills and adaptability in handling unforeseen challenges.
- Previous experience in purchasing, event planning, supplier management, or financial support is a valuable asset.
- A talent for process optimization and enhancing operational efficiency.
- A proactive attitude and willingness to embrace diverse responsibilities.